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Five important reasons to backup your data and how to secure it

Posted by Richard Neil on April 20, 2020 08:44:51

Put simply, none of us are perfect, and we all make mistakes. They are inevitable. Data loss is a perfect example of this. How many times have you accidentally deleted a photo, or forgotten to save your file, or spilt a drink on your laptop? These are all things that many of us have unfortunately done in our everyday lives, at least once.

For businesses, however, securing your data is a lot more challenging than simply trying to protect against your own or other people’s mistakes. There is a much greater range of threats to consider, such as your hardware malfunctioning, security breaches, or even your IT infrastructure being severely damaged in a flood, which is something that Enable, after past events, can boast of having first-hand experience.

Data loss can happen to anyone, often unexpectedly happening, with no warning. So, with this in mind, let’s dive into the five important reasons to backup your data and how to secure it.

1. Human error

Believe it or not, human error is one of the leading causes of data loss. Not sophisticated breaches of security, hardware faults, or data corruption, but mistakes made by employees during their work. From accidentally overwriting a file, or forgetting to save a document, these errors can often lead to a loss of data.

You can't predict or prevent human error. But by encouraging your employees to regularly backup their data, reliable, automated and offsite backups will help to protect against it.

2. Hardware or system failure

Another leading cause of data loss is hardware or system failure. This can come in many forms, with hard drive malfunctions being one of the most prevalent causes. Power outages can also cause significant problems by shutting down software systems without warning, often resulting in the loss of unsaved data and possibly causing software and files to be corrupted.

Because all pieces of hardware and systems are at risk of failure at any time, the best way to protect your data is by making regular, automated and offsite backups. There should also be a well-tested, well-thought out disaster recovery and business continuity plan in place.

3. Security breach or attack

Any device linked to the Internet is at potential risk as a result of numerous breaches of security and assaults, such as viruses and malware. Viruses are frequently a factor in data loss for networks, these can affect the entire network and fully wipe out all the data.

Firewalls will only allow internet traffic that is specified in your firewall policy to protect your company network. Other security tools such as email scanners, anti-virus, anti-malware applications should also be used to avoid, track, and remove any malware and other risks, all of which should be properly patched and kept up to date.

4. Theft

Unfortunately, theft is often something that cannot always be prevented, which also leads to data loss. Whether it involves physical computer theft or hacking into your infrastructure, it may be harmful to the effect this can have on your business.

Regardless of what type of theft has occurred, you can at least ensure the protection of your data by making regular, automated and offsite data backups.

5. Natural disasters

Natural disasters, such as floods and explosions, are often unpredictable. This could potentially result in a massive loss of critical network resources, from your individual computers to your server.

There should be a well-thought out disaster recovery and business continuity plan in place to isolate the problem. This should be tested regularly, with the outcome being reviewed and used as a basis for continuous improvement and to ensure that your employees are in the best position when recovery from a disaster.

The importance of data backup

No matter how big your business is, backing up your data is not optional, it is an absolute necessity. As data loss can happen at any time, simply making regular data backups is an excellent place to start. Being consistent with your regular data backups is extremely important though, as if a data loss incident occurs and your last backup was six months ago, it could be almost impossible for your business to fully recover.

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